The Georgia Pedicure Log (SOS Form 28), Explained Line by Line (with the Blank PDF)

The short answer

SOS Form 28 is the Board’s own template for the log that Rule 240-4-.04(4)(d) requires. One page covers one spa unit. Every row has a date, a time, the printed name and the initials of the technician who did the cleaning, and one check in one of three columns: After Each Client, End of Day or End of Week. The rule does not name the form (it says what the log must contain, not what it must look like), and it asks for less than the form holds: the dates and times. The form adds the unit, the technician and which cleaning it was, which is what an inspector reading the sheet wants to know, so it is what inspectors expect to see.

Download the form

One version, English only, on the Secretary of State’s site; the same blank is served here, byte for byte. It is two pages of the same grid, each with its own Spa Unit Number line, so one download covers two units, or two stretches of one unit: the first page rules thirty rows and the second thirty-four. There is no form number printed on it; “28” is the number in the state’s file name. The footer carries a 12/5/2006 timestamp, and the state’s server last changed the file in August 2023. The state’s site refuses automated downloads and opens the file in an ordinary browser; if a link checker reports the PDF as blocked, open it in a browser tab before calling it dead.

The header: Spa Unit Number

One field at the top of each page: Spa Unit Number. The rule does not ask for a per-unit log in so many words, but the form gives each page to one unit, and a shop that runs four whirlpool chairs and two bowls keeps six sheets going. Number the units the same way every time, and label the chairs to match, so the inspector can walk from the sheet to the chair. The form has no line for the shop’s name or license; ReadyPedi prints both in the blank margin above the title band, where a hand-filled copy would be stamped, so a loose sheet can be tied to the salon.

The three Disinfection Performed columns

The heading over them reads “Disinfection Performed (√ check when complete)”, and there are three: AFTER EACH (the cell is too narrow for the word “client”, which the Board’s own text supplies; this guide and ReadyPedi call the column After Each Client), END OF DAY and END OF WEEK. They are the three cleanings in Rule 240-4-.04(4)(a), (b) and (c), in the rule’s order. One check per row; a row is one cleaning. A whirlpool chair that saw six clients on a Tuesday and was flushed at closing has seven rows for Tuesday, six with After Each Client checked and one with End of Day, not one row with two checks. ReadyPedi will not let a technician check two columns on one row, for the same reason.

The End of Week column needs a word. The rule writes the end-of-day cleaning as something that “shall be used” and the log as something that “must be documented”; it writes the weekly bleach run as something that “should be performed”, and every verb in that paragraph is “should”. The Board’s own form still has a column for it. Read that as the Board telling you what it expects to see: a shop that runs the weekly bleach run checks End of Week that night, on its own row after the End of Day row, and a shop that does not has a column that stays empty. Our guide to how often to clean a pedicure foot spa in Georgia explains the difference between the two kinds of wording and why we suggest doing the weekly run anyway.

The Date column says dd/mm/yy

The Date column’s label is dd/mm/yy: day first, then month, then year. That is not how most Georgia salons write a date, and it is the easiest thing on the form to get wrong. A technician who writes 10/14/26 under a dd/mm/yy label has written the tenth day of the fourteenth month. Two technicians on the same sheet, one writing day first and one writing month first, produce a log where 03/04/26 could be March 4 or April 3, and the inspector has no way to tell which. Pick the form’s own order, tell every technician once, and check the first sheet of each new hire. ReadyPedi follows the label: October 14, 2026 prints as 14/10/26.

Time

When the cleaning was finished. The rule says “dates and times”, plural, for “all” procedures, which means a time per cleaning, not a time per day. Write it when the cleaning ends, not at closing from memory; a column of times that all end in :00 is what an inspector reads as filled in later. Write the time in a way that cannot be misread (add am or pm, or use a 24-hour clock) and do the same on every row of the sheet. The form’s Time cell is narrow, drawn for a pen, so ReadyPedi prints the 24-hour form, 09:15.

Technician Name and Initials: both

Georgia’s form asks for two identifications of the person who did the cleaning, in this order across the sheet: Technician Name, then Initials. Fill in both on every row. The name is the printed name, not a signature; the form has no signature column, and the rule asks for none. Two technicians with the same initials in one shop is the reason the name column exists; “LN” tells an inspector nothing if the shop has two of them. On a ReadyPedi sheet the name and initials come from the roster and are stamped on the row with the time.

What the form does not have

Three things other states’ forms carry are missing here. There is no disinfectant column: the rule asks for the dates and times, not the product, so the form does not ask either (keep the product’s label at the chair instead; our guide to how to clean a pedicure foot spa in Georgia covers what the label has to say). There is no signature column: a printed name and initials are the whole identification. And there is no not-used box: the rule has no service notation and asks for nothing on a day a unit saw no clients, so a day with no clients is a day with no rows on that unit’s page. ReadyPedi logs none either; every row on a Georgia sheet checks one box and carries no note.

Keeping it in the pedicure area and showing it

The rule’s own words: the log “must be documented and kept in the pedicure area by the salon or shop and made available for review upon request by a consumer and/or an inspector from the Board”. Two things follow. The sheet lives where the pedicures happen, not in the office and not at home. And it is shown to anyone who asks, a client as much as an inspector. The rule names no retention period, so how far back the binder goes is your call; a year of sheets shows a pattern, a month shows a month. The rule says nothing about paper or electronic (elsewhere in the same rules, 240-2-.02(g) accepts “an electronic copy” of the posted sanitation rules, which the research reads as a signal the Board tolerates electronic records). A tablet by the chairs that shows the log and prints SOS Form 28 meets “kept in the pedicure area” as well as a clipboard does. What the states that do name a period ask for is in our guide on how long to keep foot spa cleaning records, by state.

Inspections come without notice: the Board’s rules say a facility is “subject to inspection at any time”, the inspection report with its citations and health and safety score has to be posted, and a cited shop has 30 days to pay or request a hearing. The log is one of the things the inspector asks for in the pedicure area.

What a missing log costs

The Board’s fine schedule for salons and shops (240-2-.02) has no line for the pedicure log, so a missing or incomplete log falls under the schedule’s default: $25 for the first offense of any rule, $75 for the second offense, and $300 for any subsequent offense. The schedule’s own example adds the fines rule by rule, so two rules missed on one inspection are two fines. (The schools’ schedule is the one with a log line, “current cleaning and disinfection log”; the salon and shop schedule has none.)

Filling SOS Form 28 from a log kept at the chair

In ReadyPedi, each unit is set up once as Whirlpool, Pipe-less or Basin. The tech taps the cleaning at the chair; the date, time, name and initials are stamped. The app refuses two checks on one row, and the weekly run shows as a reminder, not a failed check. Any unit and any date range prints as the Board’s own SOS Form 28, thirty rows a sheet, the date in the form’s dd/mm/yy and the shop’s name and license in the top margin; Inspection mode opens the last ninety days. The rule next to the app is on the Georgia page, and a shop can start a free trial today.

Frequently asked questions

This guide explains Georgia’s pedicure equipment cleaning log in plain language and is not legal advice. The Georgia State Board of Cosmetology and Barbers’ rules are the authority on Georgia pedicure equipment cleaning and recordkeeping requirements.