The short answer
There is no Board form to download, because none exists. Mont. Admin. R. 24.121.1511(7) says what Montana wants in one subsection:
Electrical equipment, whether professional or consumer designed, providing circulating, whirlpool, or vacuum effects shall be: (a) cleaned and disinfected after each use; and (b) flushed, cleaned, and disinfected on a regular basis. The licensee must maintain detailed cleaning documentation.
The record clause is the last sentence, seven words long. It names no fields, so a notebook, a printed sheet or a tablet satisfies it if the documentation is “detailed”, which is the one word the rule gives you to work with. The rest of this guide is what detailed looks like when it is done well.
| The rule says | What it means |
|---|---|
| “The licensee” | The establishment’s licensee is responsible for the documentation, whoever did the cleaning |
| “must maintain” | A standing record, kept up as cleanings happen, not written up for an inspection |
| “detailed” | The rule’s only description of the content. The sections below say what it should include so that it reads as detailed to an inspector |
| “cleaning documentation” | Of the cleanings (7) requires: after each use, and the flush on a regular basis; and, for basins, (12)’s after-use cleaning and the end-of-business-day parts |
Why there is nothing to download from the Board
Some states print a log form (Texas’s is mandatory); Montana’s rule asks for documentation and stops. No form was found on the Board’s site, and no checklist that describes the documentation; the Board’s disciplinary matrix (below) has no line for it either. So a search for “the Montana pedicure log form” ends at a sheet somebody designed: a log-book seller, a salon, or ReadyPedi. What matters is whether the sheet is detailed enough to show, for each unit, that each cleaning the rule requires was done and when. No Board or Department statement on what “detailed” requires was found.
What a detailed record holds
The rule names no columns, so this table cannot say “required” the way Florida’s or Iowa’s can. It says instead what every other record state asks for and why a Montana record that leaves it out would not read as detailed: an inspector who opens the documentation wants to see, for a given unit on a given day, that it was cleaned after each use and when, that its screens and tubing were done at the end of the business day, and when it was last flushed.
| Column | What the rule says | Why it is there |
|---|---|---|
| Date | Not named | Documentation with no date is not documentation of anything. Every record state that names fields names the date |
| Time | Not named | A unit cleaned after each use has several cleanings a day; the time is what shows they happened after each use and not all at closing. Written when the cleaning is done, not from memory |
| Which cleaning | Not named | The rule requires three different things on a circulating unit: the after-use cleaning, the end-of-business-day parts, the flush. A row that does not say which one cannot show the flush was ever done. ReadyPedi’s Cleaning column says it in words: After Each Client, End of Day, Regular Flush |
| Who did it | Not named | “The licensee must maintain” the documentation; the person who did each cleaning is how the licensee stands behind it. ReadyPedi prints the technician’s name |
| Which unit | Not named | The cleanings run per unit, so a record that mixes six chairs on one page cannot show that chair 4 was cleaned after its 3:00 client. ReadyPedi keeps one record per unit |
| Disinfectant used | Not named. Not on ReadyPedi’s record | The rule’s (4) and (5) name the agents, not a log entry for them, and ARM 24.121.410(2) asks that they be clearly labeled and available for inspection. Keep the product’s label where an inspector can read it |
| Establishment name and license | Not named | ReadyPedi prints them in the header so a loose sheet can be tied to the salon |
Which agents the rule names, and the one place it names bleach, is in our guide to how to clean a pedicure foot spa in Montana.
A blank record to print
The sheet below is ReadyPedi’s layout, not a Board form; it carries no seal and no form number because it is not the state’s document, and it says so on the sheet. It prints the record’s title, the rule’s subsection, lines for the establishment, its license number, the unit and the month, and the four columns (Date, Time, Cleaning, Technician) over a page of empty rows. Print one sheet per unit per month. A shop with eight pedicure chairs starts the month with eight sheets.
What goes at the top of each sheet
The rule names none of these, so they are the sheet’s housekeeping. The establishment name as it appears on the establishment license. The establishment’s license number. The unit, numbered the same way every month and labeled on the chair to match. The month, so the Date column needs only the day. Fill them in before the sheet goes out to the floor; every sheet for the same unit carries the same header.
Filling a row
A row is one cleaning on one unit. Date and time, written when the cleaning is finished: the rule’s word is “detailed”, and a page where every row says 9:00 pm in the same pen is the opposite. Then the cleaning, in words: After Each Client, End of Day or Regular Flush. Then the name of the person who did it. There are no boxes to tick and no combinations to get wrong.
Three things about rows that are Montana’s own. First, the end-of-day row is for the parts: (12)(a) says the screens, tubing, other removable parts “and the areas behind each must be done at the end of each business day”, so a circulating unit that had clients gets an End of Day row after the last client’s row; a plain basin has no screens or tubing and gets none (our guide to how often to clean a pedicure foot spa in Montana has the schedule). Second, the flush has no schedule. (7)(b) says “on a regular basis” and names no interval, so write a Regular Flush row whenever the shop runs one; the record shows the shop’s own rhythm, and nothing in the rule says what rhythm that must be. Third, the rule has no “not used” row: a unit that saw no clients has no cleanings that day and no rows, and the rule does not ask for a note saying so. Nothing stops you from writing one in the margin.
“On a regular basis”
The flush is the one cleaning in (7) with no time attached, and the one that reads worst on a record when it is missing. “Regular” is the rule’s word, and the record is where regular is shown: a Regular Flush row every so many days, at an interval the shop can defend, reads as a routine; a record with one flush in March and the next in August does not read as “regular” or as “detailed”. Pick an interval, keep to it, and let the record show it. ReadyPedi offers a Regular Flush row whenever you do it and never shows one as overdue, because there is no clock in the rule to run; the interval is the shop’s, and the record keeps it honest. The Board has published no guidance on what interval counts as regular.
How long to keep it, and who reads it
The rule names no retention period, and nothing else in the Board’s chapter sets one: ReadyPedi read every rule in effect in chapter 24.121 for a records period on October 18, 2026, and the only other records the chapter mentions at all are proof of a dog’s rabies vaccination and an electrologist’s sterilizer records. The documentation rule names no reader either, but the Board’s inspection rule supplies one: “Department inspectors conduct annual on-site inspections of all licensed premises during business hours, with or without advance notice.” (ARM 24.121.410(1)), and “Licensees must respond to inspection violations within ten days of receiving notice of violations.”
Keep history anyway. A shop that can show a year of complete, dated records with regular flushes is a shop with a pattern, not a week, and “detailed” is easier to meet with twelve months on hand than with one; the inspections themselves are a year apart. Nothing in the rule says paper or electronic. ReadyPedi keeps two years of history on every plan, and Inspection mode opens the last ninety days ready to hand over. Our guide on how long to keep foot spa cleaning records, by state has every state’s period side by side, Montana’s “none” among them.
What a finding on inspection costs
The Board publishes a Disciplinary Sanction Matrix for violations found on inspection, and it names no fine for the documentation itself. The documentation rule sits in the Board’s Sanitary Standards subchapter, and the matrix’s row for “Safety or Sanitation” violations is charged only “if failure to respond/cure or pattern of conduct”: when a salon does not respond to an inspection’s violations in time (the ten days above), or when it has two or more inspection reports with safety or sanitation violations within three years. Then a salon pays $200 plus $100 for each additional violation on a first offense, $400 plus $100 each on a second, and $800 plus $100 each, with three years’ probation and up to three random inspections, on a third. The offenses count over the license’s whole history since October 19, 2015, and a fourth goes to the Board’s screening panel.
Keeping Montana’s documentation from a log kept at the chair
In ReadyPedi, each unit is set up once as Whirlpool, Pipe-less or Basin. The tech taps the cleaning at the chair; the date and time are stamped and the tech’s name goes beside them. A Basin offers After Each Client alone. A Regular Flush is a tap whenever the shop runs one and never shows as owed. Any unit and any month prints as the Pedicure Equipment Cleaning and Disinfection Record, the rule’s subsection on every page, no seal and no form number. The rule next to the app is on the Montana page, and a shop can start a free trial today.
Frequently asked questions
Is there an official Montana pedicure cleaning log form?
No. ARM 24.121.1511(7) says the licensee must maintain detailed cleaning documentation and names no form or fields; the Board publishes none. Any record that is detailed enough to show each required cleaning on each unit satisfies the rule. The blank on this page is ReadyPedi’s layout, not a state document.
What does “detailed cleaning documentation” have to show?
The rule does not say. A record that shows, for each unit, the date and time of each after-use cleaning, each end-of-business-day cleaning of the parts and each flush, and who did it, is what every other state’s record asks for and what an inspector reads for. ReadyPedi records exactly that.
How often is the flush?
“On a regular basis”, in the rule’s words, with no interval. Pick one and keep to it; the record is where “regular” is shown.
How long do I keep the documentation?
The rule names no period, and no other rule in the Board’s chapter sets one. The Board’s inspectors visit every licensed premises once a year, so keep at least a year at the shop; ReadyPedi keeps two years.
Can I keep it on a tablet instead of paper?
The rule does not say paper or electronic. It says the licensee maintains detailed documentation. A tablet at the shop that shows the record on demand meets those words as a binder does; print a copy for the clipboard if you want both.
This guide explains Montana’s foot spa cleaning documentation rule in plain language and is not legal advice. The Montana Board of Barbers and Cosmetologists’ rules are the authority on Montana foot spa cleaning and recordkeeping requirements.