The Washington DOL Footspa Cleaning Log (BC-638-005), Explained Line by Line (with the Blank PDF)

The short answer

BC-638-005 is the Department of Licensing’s own template for the record that WAC 308-20-110(10)(d) asks for. The rule’s words are few: “A record must be made of the date and time of each cleaning and disinfecting”, the record “must be made at the time of cleaning and disinfecting”, and it “must be made available upon request by either a client or a department representative”. The form holds those two facts, the date and the time, and adds three the rule does not ask for: the EPA registered disinfectant used, the person’s printed name, and their signature. The rule names no form (it says “a record” and nothing more), so BC-638-005 is a template, not a mandate. It is still the Department’s template, it is the sheet an inspector recognizes, and nothing on it is hard to fill.

Download the form

One PDF, one landscape page, and the column headers in five languages on it: English, Vietnamese, Russian, Spanish and Korean. The Department serves it through its forms viewer (the Department’s site exposes no direct PDF link) and lists it as not fillable, so it is printed and written by hand. The same file is served here. Its revision mark is R/2/18, and the file the Department serves today is byte-identical to the one read for this guide.

The title block, and what is not there

The form has a title, five column headers and nothing else: no establishment line, no license number, no month, no unit number. That is the main difference between it and the Texas and California forms, which open with the shop’s name and license and a chair or tub number, and it is the thing owners ask about most. The rule does not ask for a per-unit record in the words it uses, and the form has no field for one, so what follows is a recommendation and not a requirement: run one sheet per foot spa or basin anyway, and write the shop’s name, the unit’s number and the month in the blank space to the right of the title before the first row goes on. A stack of sheets with the same two columns of dates and times and no unit on any of them cannot be read as a six-chair shop’s record or as one chair’s. ReadyPedi prints the unit, the shop and its license in that same blank space, one sheet per unit, for the same reason.

Date and Time

The two columns the rule requires. A row is one cleaning. Date is the date of the cleaning; the form has no month line, so write the full date. Time is when the cleaning was done, and the rule’s clause is tight: the record “must be made at the time of cleaning and disinfecting”, not at or near it (Texas’s phrase), not at closing from memory. Write the row when the water is drained and the contact time is up, not at the end of the shift. ReadyPedi’s time on each row is the server’s at the moment the tech taps, never typed.

Which row is the nightly cleaning

Washington has two cleanings for a circulating unit, after each client and nightly (our guide to how often to clean a pedicure foot spa in Washington has both), and both are logged. The form has no column or box that says which a row is, so a closing-time row and a between-clients row look the same unless you make them different. Recommendation, not a rule: write “Nightly” beside the time of the closing row, so a day on the sheet reads as five after-client rows and one marked Nightly, and an inspector can count both at a glance. ReadyPedi prints exactly that: an After Each Client row carries the time alone, and a Nightly row carries its name beside the time (“5:10 PM · Nightly”).

One wrinkle for anyone who reads the rule itself. The record clause says “as required by (c) and (d) of this subsection”, and (c) is the nightly cleaning while (d) is the record clause itself. That is a drafting slip in the rule. The plain reading, and the form’s own title (“Daily Cleaning”), is that every cleaning and disinfecting is recorded, after each client and nightly both.

EPA registered disinfectant used

The first of the form’s three additions. The rule says what to disinfect with (“an EPA registered disinfectant according to the manufacturer’s directions on the label”) and how long surfaces stay wet (“ten minutes or the time stated on the label”), and the form asks you to name the product on every row. Write its name as it reads on the label, not “disinfectant” and not the color of the jug. If the shop changes products, the rows change with it from that day, which is the point of the column: the sheet shows what was in the water on the date in question. In ReadyPedi the shop names its product once in Settings and every row carries it from the day it was logged, so a row from last spring still names the product in use then, not the one in use now. What the rule says the disinfectant must be is in our guide to how to clean a pedicure foot spa in Washington.

PRINT Name and Signature

The other two additions. PRINT Name is the full name in capitals, so the inspector can read who did the cleaning without decoding handwriting. Signature is a signature, the person’s own, not initials: unlike the California and Georgia forms, Washington’s has no initials column, and a set of initials in a column headed Signature invites a question. The rule asks for neither name nor signature, only the date and time, so a row with a blank signature is not a missing record under the rule’s words; it is a form filled in less than the Department asked, and there is no reason to leave it that way. ReadyPedi prints the tech’s name in capitals under PRINT Name and as spelled under Signature.

The rule number printed on the form

The form cites “WAC 308-20-110(11)(e)”. There is no such subsection today. The foot spa rule was renumbered twice, with WSR 13-24-042 and WSR 16-02-033, and the record clause is 308-20-110(10)(d) now. The form was last revised in February 2018 and the Department did not update the cite, but the form is unchanged from the one the Department serves and the rule it points at is the same rule. Cite (10)(d) if you ever need to; fill the form as printed.

Five languages on one sheet

The column headers are printed in English, Vietnamese, Russian, Spanish and Korean on the one page, so a crew that reads in different languages shares one blank, and a sheet filled in by three techs in a day still reads to an inspector in English. What goes in the cells is a date, a time, a product’s name and a person’s name, which need no translation.

Keeping it and showing it

The rule names no retention period; Chapter 308-20 has none. It says the record is “made available upon request by either a client or a department representative”, which settles where it lives: at the shop, where a client at the chair or an inspector at the desk can be handed it. Nothing in the rule says paper or electronic. A tablet or phone that shows the record and prints BC-638-005 is as available on request as a clipboard. How far back to keep sheets is your call in the rule’s silence; ReadyPedi keeps two years and opens the last ninety days in Inspection mode. What the states that do name a period ask for is in our guide on how long to keep foot spa cleaning records, by state.

What a missing record costs

This guide quotes no figure, on purpose. The research behind it found no published Department of Licensing fine schedule for the foot spa record, and none has been read since. When one is found and read, it will get a guide of its own; until then, treat any dollar figure you hear for a Washington log violation as unverified.

Filling BC-638-005 from a log kept at the chair

In ReadyPedi, each foot spa or basin is set up once as Whirlpool, Pipe-less or Basin. The tech taps After Each Client or Nightly at the chair; the date and time are the server’s; the disinfectant comes from Settings; the name prints in capitals and as spelled. A Basin offers After Each Client alone, and there is no weekly to tap. Any unit and any date range prints as the Department’s BC-638-005 with the unit and the shop right of the title. The rule next to the app is on the Washington page, and a shop can start a free trial today.

Frequently asked questions

This guide explains Washington’s foot-spa cleaning log in plain language and is not legal advice. The Washington State Department of Licensing’s rules are the authority on Washington foot-spa cleaning and recordkeeping requirements.