The short answer
The log is the Program’s own template for the record that 02-041 C.M.R. ch. 26, §26.280 requires. One sheet covers one chair or tub for one month. Every row has a date, a time, the initials of the licensee who did the cleaning, and one of three boxes: After Client, End of Day or Bi-Weekly. The rule does not name the form (it says what the record must show, not what it must look like), and the Program lists the sheet as a “Sample”, but it holds exactly what the rule asks for, so it is what an inspector expects to see. The rule’s record sentences, in full:
For whirlpool foot spas or basin, a record shall be made of the time and date of each cleaning and disinfecting that indicates whether the cleaning was a daily or bi-weekly cleaning. This record shall be made at or near the time of cleaning and disinfecting and shall indicate if a spa was not used during any individual work day. The record shall be maintained for a period of one (1) year from the date of the last entry and shall be presented to the Director upon request.
| The rule says (26.280) | On the log |
|---|---|
| “the time and date of each cleaning and disinfecting” | The Date and Time columns |
| “whether the cleaning was a daily or bi-weekly cleaning” | The check-one boxes: After Client and End of Day are the daily cleanings, Bi-Weekly the other |
| “made at or near the time of cleaning and disinfecting” | The Time column, written when the cleaning is finished; the form’s instructions say an entry “should be made immediately after each client, at the end of each day, and bi-weekly” |
| “shall indicate if a spa was not used during any individual work day” | A row with the date, the initials and “no services performed” written across the boxes, per the form’s instructions |
| “the date of removal from service” (26.281) | A row with the date and “removed from service” across the boxes; the form has no box for it |
| One sheet per unit (the form’s “Complete one log sheet for each chair in establishment”) | The Chair/Tub # on the title line of each sheet |
| “maintained for a period of one (1) year from the date of the last entry” | The note on page 1: “Records must be maintained in the establishment for a period of one year of the last entry” |
Download the form
One PDF, in English, listed on the Program’s applications and forms page as “Sample Spa Cleaning Log” and served here byte for byte. Two pages, letter size: the log on page one, the Program’s four numbered instructions and a filled sample dated June 2017 on page two. If you have used California’s BBC 14, you have used this form: it is the same layout with the weekly box relabeled Bi-Weekly.
Section A: the header
Three fields and a chair number. Name of Establishment as it appears on the establishment license. License Number is the establishment’s, not a technician’s. Month/Year: one sheet per month, though the Date column still takes the full date (the form prints mm/dd/yy under it, and the sample writes 06/02/17). Chair/Tub # on the title line: the instructions say to complete one log sheet for each chair, each with its own number (“Chair #1, Chair #2, Chair #3”), so a six-chair shop with two soaking tubs runs eight sheets a month. Number the units the same way every month, and label the chairs to match.
Section B: the rows
Two blocks side by side, each with Date, Time, Initials of licensee and the three boxes, thirty-one rows a block. Work down the left block, then the right. A row is one cleaning. Date as mm/dd/yy. Time, with am or pm, is when the cleaning was finished, written at the time: the rule says the record is “made at or near the time of cleaning and disinfecting”, and a sheet filled in at closing from memory is the thing inspectors are trained to spot. Initials, not a signature: the form asks for the initials of the licensee who cleaned and disinfected the spa, and the rule asks for no signature. One box: exactly one per row, in the form’s own words (“Check one box ONLY”), which is why a whirlpool chair that saw six clients and was closed down at night has seven rows, not one. The instructions add that you may have several entries on the same date.
Which boxes, for which unit
| Unit | Rule | After Client | End of Day | Bi-Weekly |
|---|---|---|---|---|
| Whirlpool foot spa: any basin using circulating water, pipe-less units included | 26.271, 26.276 to 26.279 | Yes | Yes | Yes |
| Non-whirlpool foot basin: a basin, tub, footbath, sink or bowl that holds non-circulating water | 26.272 | Yes | No | No |
| Disposable spa liner with a portable jet, inside a whirlpool foot spa | 26.273 to 26.275 | Yes (the liner discarded, the jet sanitized, the spa rinsed, drained and wiped) | Yes, for the spa under it | Yes, for the spa under it |
The rule writes the end-of-day and bi-weekly procedures for “each whirlpool foot spa” (26.277, 26.279) and gives the basin (26.272) and the liner and jet (26.275) an after-client sequence only. The liner row is the one that needs a sentence: 26.273 defines the liner as “designed to be placed within a whirlpool foot spa”, so the spa under it is still a whirlpool foot spa, with its own end-of-day and bi-weekly cleanings. That is how ReadyPedi reads it, and it is our reading, not the rule’s words: we found no Program statement either way on a spa used only with liners. The common mistake runs the other way: a shop that stops logging basins because “there’s nothing to disinfect”. A basin takes the after-client cleaning and the log entry every time.
The bi-weekly row stands in for that night’s End of Day
The bi-weekly cleaning (26.279) runs “after cleaning and disinfecting as provided in this subsection”: the end-of-day steps, then the spa filled with water and one-third cup of 5.25 percent bleach for each gallon, the system flushed five to ten minutes with that solution or an EPA-registered disinfectant, and the solution left to sit six to ten hours. On the night you run it, the form says to check one box only, so that night’s row is Bi-Weekly alone, with no End of Day row beside it. “Every other week” means every fourteen days; pick a fixed night for it so the sheet shows two Bi-Weekly rows a month at a regular interval. A sheet with the bi-weekly clean drifting from a Monday to a Thursday to the following Tuesday reads as improvised. How the interval is counted is in our guide to how often to clean a pedicure foot spa in Maine.
A day with no pedicures
The rule asks the record to “indicate if a spa was not used during any individual work day”, and the form’s instructions say how: “If no pedicure services were performed throughout the day, fill in the date, write the initials of person verifying this, and indicate that no services were performed.” Write it across the boxes with the date and your initials, so the month has no unexplained gaps. A blank day and a missed cleaning look identical to an inspector; “no services performed” is how you tell them apart. ReadyPedi logs it as a No Services Performed row and prints “No services performed” across the boxes, and the owner’s Auto-Fill writes one on every unit with nothing logged that day, in one tap.
A spa out of service
26.281 has two halves. First: “When a foot spa, foot basin or jet is removed from service for any reason, the record shall indicate the date of removal from service.” Write “removed from service” and the date across the boxes, and when the unit returns, write the date it came back. Second, the one with teeth: a unit “for which documentation is not maintained in accordance with this section shall be removed from service and not used again until it has been cleaned and disinfected in accordance with the requirements of this section and the records have been properly updated”. A missing record takes the chair out of use, by the rule’s own words, until the record is brought up to date. The rule names no sign for the shop to post; §26.173’s sign is one the Director “may affix” on inspection, when “the disinfecting and maintenance records cannot be produced”. In ReadyPedi, Removed from Service and Back in Service are rows of their own, logged from the owner’s screen and printed across the three boxes (“Removed from service”) the way the form writes a day with no services.
Why the header says WEEKLY
The form’s header line still reads “AFTER CLIENT/END OF DAY/WEEKLY” above a box labeled Bi-Weekly. The rule is not ambiguous: 26.279 says “Every other week (bi-weekly)”, and the box says Bi-Weekly. The header is most likely a leftover from California’s BBC 14, the form this one follows, whose third box is Weekly; the Program has not said. Follow the rule and the box. ReadyPedi does, and reminds you every two weeks.
Keeping it and showing it
One year from the date of the last entry, in the rule’s words, and “presented to the Director upon request”. The form’s own note puts it in the establishment: “Records must be maintained in the establishment for a period of one year of the last entry.” Read per sheet, a month’s sheet is kept a year from its last row, so a shop holds thirteen months of sheets at any time. Nothing in the rule says paper or electronic, and the Program lists its own sheet as a sample. A tablet that shows the record and prints the Program’s log satisfies “presented upon request” as a binder does; what matters is that the record exists for every unit and every cleaning and can be produced when asked. ReadyPedi keeps two years of history on every plan, and Inspection mode opens the last year in whole month sheets, the form’s own unit, ready to hand over. What every state asks for, side by side, is in our guide on how long to keep foot spa cleaning records, by state.
Filling the Program’s log from a record kept at the chair
In ReadyPedi, each chair, basin or tub is set up once as Whirlpool, Basin or Liner. The tech taps the cleaning at the chair, and the date, time and initials are stamped. The app refuses End of Day or Bi-Weekly on a basin and refuses two boxes on one row. No Services Performed is a tap, and the owner logs Removed from Service and Back in Service. Any unit and any month prints as the Program’s own log, one sheet per chair per month, with the shop and license in Section A. The steps behind each box are in our guide to how to clean a pedicure foot spa in Maine; the rule next to the app is on the Maine page, and a shop can start a free trial today.
Frequently asked questions
Is the Program’s log mandatory in Maine?
No. 02-041 C.M.R. ch. 26, §26.280 says what the record must show (the time and date of each cleaning, whether it was a daily or bi-weekly cleaning, and a day a spa was not used) and that it is kept one year; it does not name a form, and the Program lists its sheet as a sample. The sheet holds exactly those fields, so it is the safest way to keep the record and the one inspectors recognize.
Do I need a separate sheet for every chair?
Yes. The form’s instructions say “Complete one log sheet for each chair in establishment”, each with its own number, and the Chair/Tub # is on the title line of each sheet.
Can I keep the record on a tablet or phone instead of paper?
The rule does not say paper or electronic; it says the record is made at or near the time of the cleaning and presented to the Director on request. An electronic record that can be shown and printed as the Program’s log meets that. Keep it at the shop: the form’s note says the records are maintained in the establishment.
Does a plain foot basin really need a log?
Yes. A non-whirlpool foot basin (26.272) takes the after-client cleaning only, but 26.280 asks for a record “for whirlpool foot spas or basin”, so each basin is logged on its own sheet with only the After Client box checked. And 26.281 removes from service any foot spa, basin or jet whose documentation is not maintained.
The header says WEEKLY. Is the cleaning weekly or bi-weekly?
Every other week. The rule (26.279) says “Every other week (bi-weekly)”, and the box says Bi-Weekly; only the header line still reads WEEKLY.
How long do I keep old sheets?
One year from the date of the last entry on them, in the establishment. Keep thirteen months of sheets and you are never short; ReadyPedi keeps two years.
This guide explains Maine’s pedicure equipment cleaning log in plain language and is not legal advice. The rules of Maine’s Barbering and Cosmetology Licensing Program, in the Office of Professional and Occupational Regulation, are the authority on Maine foot spa cleaning and recordkeeping requirements.