What is the Whirlpool Foot Spa Cleaning Record?
The Whirlpool Foot Spa Cleaning Record (form BAC-FI-004-E) is the official Texas Department of Licensing and Regulation (TDLR) log that nail salons use to prove each pedicure foot spa is cleaned and disinfected. You keep one record per spa, add a dated entry each time it is cleaned, and present the records when an inspector asks.
Every foot spa used on clients is covered: whirlpool, pipe-fed, and portable units alike. A missing or half-filled row is what a TDLR inspector reads as a violation: the form does not ask why an entry is missing, only whether it is.
The five columns on the form
Each row on the form has five checkboxes:
| Column | What it means |
|---|---|
| Not Used | The spa had no clients and was not used that period. |
| Portable Jet Used & Cleaned | The jet was run and cleaned; the spa was actively used and serviced. |
| After Each Client | The basic sanitation done after every client. |
| End of Day | The multi-step chemical flush and breakdown routine performed at closing. |
| Bi-Weekly | The separate deep-disinfection (a long overnight soak) done every two weeks. |
The three cleanings you are actually logging
Behind those checkboxes are three real procedures, each on its own schedule:
1. After each client
Between clients, you drain the spa, remove and clean the screen or filter, scrub the surfaces, and disinfect. This is the routine per-client cleaning logged throughout the day.
2. End of day
At closing, on any spa that had clients, you run a multi-step chemical flush, circulating disinfectant through the system and breaking down the removable parts. This is the daily deep clean.
3. Every two weeks (bi-weekly)
On a set schedule, you run a deeper disinfection: a long overnight high-level soak (commonly 6–10 hours). On the night you run it, it replaces the normal end-of-day routine rather than adding to it.
For a closer look at each schedule, see our guide to how often you have to clean a pedicure foot spa in Texas.
How to fill out a row correctly
Only a handful of box combinations are valid on a single row:
| Situation | Check these boxes |
|---|---|
| Routine cleaning between clients | Portable Jet Used & Cleaned + After Each Client |
| End-of-day flush, spa had clients | End of Day (its own row, nothing else) |
| Spa unused all day | Not Used (leave the rest blank) |
| Bi-weekly deep clean, spa had clients | Portable Jet Used & Cleaned + After Each Client + Bi-Weekly |
| Bi-weekly deep clean, spa sat empty | Not Used + Bi-Weekly |
The combinations that fail inspections
These pairs must never appear together on the same row:
- End of Day + After Each Client. The per-client sanitation and the end-of-day chemical flush are separate events, so they are recorded on separate rows. End of Day stands on its own line, with no other box checked.
- Not Used + Portable Jet Used & Cleaned. These are opposites. A spa cannot be both idle and actively used; checking both signals an inaccurate or falsified log.
- Not Used + End of Day. The End of Day box means a physical multi-step flush was performed. You do not run a daily flush on a spa that never had a client.
- End of Day + Bi-Weekly. Two separate, mutually exclusive procedures. On a bi-weekly night you bypass the standard daily routine to run the overnight high-level soak.
The end-of-day entry technicians forget
At closing, every spa that had clients needs an End of Day entry of its own: a new row with the End of Day box checked and nothing else. It does not get added to the last routine cleaning row, because the per-client sanitation and the closing chemical flush are two different procedures at two different times.
This is the entry most often missed. The routine rows are logged as the day goes, closing gets busy, and the flush never makes it onto the record. To an inspector, an active day with no End of Day row looks like a flush that never happened, even if it did.
How long to keep the records
Keep your completed cleaning records on file and ready to produce during an inspection. As a practical matter, hold them well beyond the most recent weeks; a digital log keeps months of history one tap away.
Frequently asked questions
Which cleaning schedules does the form record?
Three, each with its own box on the form: a basic cleaning after every client, a multi-step chemical flush at the end of each day the spa is used, and a deeper disinfection every two weeks.
What is form BAC-FI-004-E?
It is the Texas TDLR Whirlpool Foot Spa Cleaning Record, the official form nail salons use to log the cleaning and disinfection of each pedicure foot spa, one record per spa.
Do portable or pipeless foot spas need a cleaning log?
Yes. Any foot spa used on clients must be cleaned, disinfected, and logged. The form even has a dedicated column, Portable Jet Used & Cleaned, for portable units.
What happens if a row on the form is blank?
To an inspector, a missing or incomplete entry reads as a cleaning that did not happen (a violation), regardless of the reason. The form does not ask why a row is blank, only whether it is.
Can I keep the cleaning record digitally instead of on paper?
You need a complete, accurate record you can produce on request. Paper works but is easy to lose or leave half-filled; a digital log such as ReadyPedi keeps every entry complete and stamps the official BAC-FI-004-E form for you.
This guide explains the BAC-FI-004-E form in plain language and is not legal advice. TDLR’s rules are the authority on Texas foot-spa cleaning and recordkeeping requirements.